IEEE SMC TC on Visual Analytics and Communication
IEEE SMC TC on Medical Informatics


Media Type ISBN
XPLORE COMPLIANT 978-1-5386-5163-6
USB 978-1-5386-5162-9
Print 978-1-5386-5161-2

Instructions for Final Submission (after having review results)

  • If your paper's status is 'REJECT' - no need to submit anymore.
  • If your paper's status is 'ACCEPT...' - submit with modifications as per the review-comments & finish your registration.

Some Instructions:

Add the following copyright notice at the bottom of 1st page (only) of your paper:
978-1-5386-5163-6$31.00©2018 IEEE

Authors MUST pay registration fee, as Early-bird Reg.
New registration page & form:

Submit/Upload the Copyright form to IEEE [click to download the FORM]
  • Step 1. Check IEEE ICIEV PDF file compliance (details below).
  • Step 2. Submit the final paper through Microsoft CMT [using the same ID you have used in your 1st submission] - after confirming the IEEE PDF check (else, the paper will NOT be included in the IEEE eXplorer, hence, ensure that your paper PDF is IEEE compliant).
  • Step 3. Submit Copyright (details below).
  • Step 4. Pay registration fee for each paper [details in the Registration Link] and fill the form in that page.
  • Step 5. Get your visa [if you need] and plan to attend the conference! Looking forward to see you in ICIEV. For accommodation & travel information - visit Travel Information.

Step 1. Checking IEEE ICIEV PDF file compliance (MUST do this step):
IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).

  • 0. Before Creating a PDF, proofread your source document thoroughly to confirm that it will require no revision, no 'Prof/Srudent/Researcher' in your name, nohyperlink in email/website, MUST be in IEEE Template for the paper and references, etc. If you are not native/excellent in English, show your paper to someone native/excellent in English language.
  • 1. Access the IEEE PDF eXpress site at
    First-time users: a. Click "New Users - Click Here".
    b. Enter 43342XP for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.
    c. Check that the contact information is still valid, and click "Submit".
    Previous users, but using it the first time for a new conference:
    a. Enter 43342XP for the Conference ID, your email address, and enter the password you used for your old account.
    b. When you click "Login", you'll receive an error saying you need to set up an account. Simply click "Continue". By entering your previously used email address and password combination, you will enable your old account for access to this new conference.
    c. You will receive online and email confirmation of successful account setup.
    d. You will receive online and email confirmation of successful account setup.
    Returning users:
    a. Enter 43342XP for the Conference ID, email address and password.

  • 2. For each conference paper, click "Create New Title".
  • 3. Enter identifying text for the paper (title is recommended but not required)
  • 4. Click "Submit PDF for Checking" or "Submit Source Files for Conversion"
  • 5. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload
  • 6. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
Options (choose one) If the PDF submitted fails the PDF check: If you are not satisfied with the IEEE PDF eXpress-converted PDF: If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF:
Option 1 Submit your source file for conversion by clicking Try again, then Submit Source Files for Conversion Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion) Submit your IEEE Xplorecompatible PDF [per the conference's instructions].
Option 2 Read the PDF Check report, then click "The PDF Check Report" in the sidebar to get information on possible solutions Submit a PDF by clicking Try again, then Submit PDF for Checking)
Option 3 "Request Technical Help" through your account "Request a Manual Conversion" through your account

Step 2. Submit the final paper - after confirming the IEEE PDF check (else, the paper will not be included in the IEEE eXplorer) to Microsoft CMT - as before during the 1st submission:
Visit CMT and submit the Final Paper.
Please ensure that you update the CMT properly with all authors, their emails, affiliations, etc. - exactly as these are mentioned in the paper in PDF. We will use these information for pritend proceedings, final porgram, awards, certificates, etc. - and we will not use the information from the PDF for these purpsoes. Hence, ensure that you update the CMT information when you submit your final version. Please read CMT's instructions before you mail for any query - as these are simple to do! Thank you for your patience.
Step 3. IEEE Copyright Requirement:
The title/authors in the copyright form must match exactly.
Submit/Upload the Copyright form to IEEE [click to download the FORM] - Visit CMT, and upload the PDF copyright form [after adding the paper title, all authors, signatures, etc.] in the CMT. eCopyright may not function properly. Do not email us. Copyright only to IEEE. Submission website - CMT.
Step 4. Pay registrion fee:
Pay registration fee for each paper.
Step 5. See you!
Visit for travel info, accommodation info, etc.. If you have any query on travel, do not hesitate to ask us.

Some frequently asked questions regarding Submission:

  • Paper submission through
  • Select one of the Tracks and submit.
  • SPECIAL SESSION: Submit to under 'IVPR' track [find the Special Sessions and select].

  • Paper Template: A paper MUST follow the IEEE Paper Template: MSWord / LaTeX (Unix (TAR.GZ)) / LaTeX (Windows (ZIP)).
  • Page limit: Manuscript can be within 4~6 pages. However, maximum 2 additional pages will be allowed at an extra charge (visit registration page).
  • File size: Files larger than 3 Mb are not prefered. For any uploading problem, please contact us.
  • If a paper is not according to the template, and less than 3 pages, or more than 8 pages, then it will not be reviewed and will be rejected.
  • You MUST ensure that all authors are properly included in the CMT with appropriate email addresses. You can NOT change any author, name, email, affiliation - once you submit. All certificantes, proceedings, etc. will be based on the input in the CMT [not on your PDF file]. Therefore, you must make sure that you submit properly.
  • Students MUST ensure that you have proper authoriy or permission to submit your paper. We recieved few cases, where supervisors are discarded as author in the paper. So, make sure that you do these properly.
  • You must NOT cut&paste images or equations or tables from your another paper/thesis or other sources. If you need to do for some cases, you MUST cite the references properly and must ensure that these are in good quality.
  • Visit MicrosoftResearch's CMT: for paper submission and log-in.
  • If you are a new user, then 'Sign Up' - by clicking 'Sign up' button in that site. Follow steps by clicking 'Next' from bottom-right...
  • Follow the steps and 'Finish' the sign up!
  • Then 'Log-in' for paper submission. Click 'Create a new paper submisison' to submit your paper.
  • Follow and fill appropriately and finally 'Browse'. Use only *.PDF/*.DOC format (not *.docx or other formats) your paper to 'Upload' and submit!
  • Follow the same procedure to submit more paper with the same user ID.
Paper status will be confirmed after your paper will be reviewed by at least 2 blind-reviewers.

We are cordially waiting for your participation!!